Introduction
Google Calendar is a handy tool for scheduling appointments, meetings, and events. It’s a great way to keep track of your schedule, and it’s easy to use. However, one feature that many people are not aware of is the ability to add optional attendees to an event. This feature can be useful when you want to invite people to an event, but you don’t require their attendance.
What are Optional Attendees?
Optional attendees are people that you want to invite to an event, but their attendance is not required. For example, you may want to invite your co-workers to a company picnic, but you understand that not everyone can attend. By adding them as optional attendees, you are letting them know that they are welcome to attend, but it’s not mandatory.
How to Add Optional Attendees in Google Calendar
Adding optional attendees in Google Calendar is a simple process. Here are the steps:
- Open Google Calendar and create a new event.
- Enter the event details, such as the title, date, time, and location.
- Click on the “Add Guests” option.
- Enter the email addresses of the people you want to invite as optional attendees.
- Click on the “Make optional” checkbox next to their email addresses.
- Click on the “Save” button to save the event.
Why Add Optional Attendees?
There are several reasons why you may want to add optional attendees to an event:
- It’s a polite way to invite people without pressuring them to attend.
- It allows you to get an idea of who may attend without requiring an RSVP.
- It’s a way to keep people informed about the event, even if they can’t attend.
Question and Answer
Q: Can I add optional attendees to an event that has already been created?
A: Yes, you can. Simply open the event and follow the same steps for adding optional attendees.
Q: Will optional attendees receive event reminders?
A: Yes, optional attendees will receive event reminders, just like regular attendees. However, they will not receive notifications about changes to the event.
Conclusion
Adding optional attendees to an event in Google Calendar is a simple and useful feature. It allows you to invite people without requiring their attendance, and it’s a polite way to keep people informed about an event. By following these easy steps, you can add optional attendees to your events and make your scheduling process more efficient.