The Importance of Forwarding Meetings

As we move towards a more digital world, scheduling meetings has become easier and more convenient. With Google Calendar, you can easily schedule and manage your meetings. However, there are times when you need to forward a meeting to someone else. This could be because you are unable to attend the meeting or you want someone else to take your place.

Forwarding a meeting is an important feature in Google Calendar as it ensures that the meeting is not missed and that all participants are informed.

How to Forward a Meeting in Google Calendar

Forwarding a meeting in Google Calendar is a simple process. Here are the steps:

1. Open your Google Calendar.
2. Select the meeting you want to forward.
3. Click on the meeting to open it.
4. Click on the “More actions” button.
5. Select “Forward” from the drop-down menu.
6. Enter the email address of the person you want to forward the meeting to.
7. Add any additional notes or comments if needed.
8. Click “Send”.

Once you have forwarded the meeting, the recipient will receive an email notification with all the details of the meeting. They can then accept, decline or propose a new time for the meeting.

Common Questions and Answers

Q: Can I forward a meeting to multiple people?

A: Yes, you can forward a meeting to multiple people by entering multiple email addresses separated by commas.

Q: What happens if the person I forwarded the meeting to declines the meeting?

A: If the person you forwarded the meeting to declines the meeting, you will receive an email notification informing you of their decision. You can then decide whether to reschedule the meeting or find a replacement.

Q: Can I forward a meeting to someone who is not a part of my organization?

A: Yes, you can forward a meeting to someone who is not a part of your organization by entering their email address in the recipient field.

Tips for Forwarding Meetings

Here are some tips to keep in mind when forwarding meetings:

• Always inform the meeting organizer before forwarding the meeting.
• Add a note or comment when forwarding the meeting to provide context to the recipient.
• Ensure that the recipient has the necessary information and resources to attend the meeting.
• Follow up with the recipient after the meeting to ensure that everything went smoothly.

Conclusion

Forwarding a meeting in Google Calendar is a simple and convenient feature that ensures that all participants are informed and that the meeting is not missed. By following the steps outlined in this article, you can easily forward a meeting to someone else and ensure that the meeting goes smoothly.